Visitor Management Systems

Visitor management system comparison

GemEx App vs piLOBI

A side-by-side view of workflow fit, rollout signals, pricing posture, review evidence, and published product data.

Comparison summary

What is different?

GemEx App has published signals around Consolidated booking + visitor + FM workflows under one vendor, EU hosting and ISO 27001 evidence are required, and Bundled workplace booking + visitor management + FM service requests in one admin portal —. piLOBI has published signals around Consider when contractor management is a shortlist criterion, Consider when evacuation support is a shortlist criterion, and Consider when kiosk and badge workflows is a shortlist criterion. Use the side-by-side metrics below to compare workflow depth, pricing posture, deployment fit, hardware needs, review evidence, and industry coverage.

Choose GemEx App when

  • Consolidated booking + visitor + FM workflows under one vendor
  • EU hosting and ISO 27001 evidence are required
  • Bundled workplace booking + visitor management + FM service requests in one admin portal —
  • ISO 27001 certification and AWS EU Tier 4 hosting called out on the site —
  • Modular optional extras (IoT, IAQ, digital access, BI integrations) —

Choose piLOBI when

  • Consider when contractor management is a shortlist criterion.
  • Consider when evacuation support is a shortlist criterion.
  • Consider when kiosk and badge workflows is a shortlist criterion.
  • Consider when integration ecosystem is a shortlist criterion.
  • Contractor management

GemEx App fit considerations

  • Public product pages for contractor management and some visitor-related solution pages return 404s — (404)
  • Hardware availability (kiosk/panel devices) is unclear; pricing lists kiosk views but question on supplied hardware remains —
  • Assess integration depth with access control vendors and calendar systems for your specific providers —
  • Which existing workplace, identity, messaging, or access systems should this connect with?
  • Which plan structure best matches your number of locations, visitor volume, and rollout timeline?

piLOBI fit considerations

  • Full AI analysis is pending or previously timed out.
  • Which contractor induction, permit, document, and compliance workflows are included?
  • How does the product support evacuation lists, emergency response, and real-time occupancy?
  • What kiosk, tablet, badge printer, and QR-code hardware is required or optional?
  • Which access control, identity, calendar, communication, and API integrations are native?
MetricGemEx ApppiLOBI
Recommended score93/10092/100
Mobile platform coverageiOS and AndroidiOS
Visitor workflow depth0 specialised workflow signals2 specialised workflow signals
Flexible, modular pricingFixed tiersCustom quote
Customer review sentiment4. 7/5 from 218 published reviews5. 0/5 from 1 published reviews
Evidence confidencemediumlow
Published evidence24 vendor pages analysed24 vendor pages analysed
Comparison positioningGemEx positions as a unified workplace experience platform combining bookings, visits, FM service requests and optional IoT/analytics under a single SaaS subscription.Use as a low-confidence comparison candidate with source references for contractor management, evacuation support, kiosk and badge workflows.
Best-fit signalsChoose GemEx when you want consolidated booking + visitor + FM workflows under one vendor, Choose GemEx when EU hosting and ISO 27001 evidence are requiredConsider when contractor management is a shortlist criterion., Consider when evacuation support is a shortlist criterion., Consider when kiosk and badge workflows is a shortlist criterion., Consider when integration ecosystem is a shortlist criterion.
Pricing informationAnnual SaaS subscription billed per user (Core and Pro indicated); additional one‑off setup and bespoke project fees apply; optional extras priced on application (POA). —Collected source pages include a pricing or plans page (.

GemEx App

www.spicatech.co.uk

  • Bundled workplace booking + visitor management + FM service requests in one admin portal —
  • medium confidence
View full profile

piLOBI

www.pilobi.com

  • Contractor management
  • Which contractor induction, permit, document, and compliance workflows are included?
  • low confidence
View full profile

How to use this comparison

Metrics are calculated consistently from public vendor information, review sources and product data. Data availability varies by vendor, so consider your own security, operational, regional and budget requirements before deciding which system fits.

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