Cloudbooking
cloudbooking.com
Buyer notes
What to know about Cloudbooking
Cloudbooking bundles visitor management into a broader workspace-management SaaS platform that emphasises hybrid work use cases. It offers pre-registration, self-service check-in (tablet/kiosk/QR), identity/nationality screening, configurable approval chains, host notifications and audit/report dashboards—features useful for security-sensitive and multi-location organisations. Pricing is presented as Micro and SMB monthly tiers (billed annually) and a custom Enterprise option that adds visitor management, SSO/Active Directory and a dedicated account manager. The vendor highlights integrations with calendars (Exchange/M365/Google) and directory/authentication systems and promotes microservices cloud architecture for enterprise IT teams.
- Best for
- Organisations needing integrated desk/room/visitor workflows across sites
- Known strength
- Combines visitor management with desk/room and car-park booking for unified workplace workflows
- Review coverage
- 1 review source
Strengths
- Combines visitor management with desk/room and car-park booking for unified workplace workflows
- Enterprise features include SSO/Active Directory and dedicated account management
- Scalable cloud model described for single-site to multi-continent deployments
Fit considerations
- Hosting region and explicit compliance certifications (e. g.
Questions to ask
- Which privacy, compliance, and record-retention requirements matter most for your organisation?
- Which plan structure best matches your number of locations, visitor volume, and rollout timeline?
- Which exact identity providers and calendar endpoints are supported and are connectors out-of-the-box or custom?
- How well does Cloudbooking match your busiest visitor, contractor, or reception workflow?
- Which locations, teams, and visitor types should be included in the first rollout?
Implementation notes
- Enterprise customers should plan integration work for SSO/Active Directory and calendar sync during onboarding
- Kiosk/tablet rollouts and QR-code signage likely require onsite setup and coordination with reception teams for badge printers and wayfinding
Overview
Cloudbooking is a cloud-based workspace and visitor management vendor offering multi-platform visitor registration, self-service check-in (tablet/kiosk/QR), identity checks, approval workflows and integrations with common calendar and directory services.
The product targets hybrid workplaces with features for pre-registration, health & safety screening, photo ID badge printing, access restriction by area, host notifications and audit/reporting dashboards.
Cloudbooking positions its solution for single sites through global, multi-location estates and highlights enterprise capabilities such as SSO/Active Directory and dedicated account management. Demos and tiered annual subscriptions are offered. com/,
Best for
- Organisations implementing hybrid-work policies (desk/room/visitor coordination)
- Facilities teams seeking integrated visitor and workspace scheduling
- Security-conscious enterprises needing approval workflows and ID checks
- Multi-site organisations requiring scalable, multi-location visitor controls
- Teams wanting calendar and directory integration for bookings/notifications
Target industries
Key capabilities
Analytics and audit trails
Dashboards and in-depth audit trails log visitor events, receptionist actions and approvals.
Approval-based, multi-level workflows
Configurable approval workflows ensure visitors cannot access sites without prior authorisation.
Identity & nationality checks
Supports pre-approved citizenship/nationality checks and country-based hold/approval rules for visits to secure areas.
Pre-registration
Visitors can be pre-registered to reduce check-in time and trigger approval workflows.
Self-service check-in and badge printing
Tablet/kiosk and QR-code check-in with on-site photographic ID badge printing.
Host notifications
Automatic host alerts on visitor arrival via call, SMS or email.
Access control restrictions
Ability to restrict bookings to areas/rooms based on required access permissions.
Calendar & directory integrations
Integrates with calendars and authentication systems (Microsoft Exchange, M365, Outlook, Google Workspace, Active Directory) to connect bookings and users.
Pricing
Plans are presented as monthly prices but billed annually in GBP; Enterprise is custom—contact sales.
| Plan | Price | Billing | Includes |
|---|---|---|---|
| MicroEntry workspace scheduling essentials for small teams (up to 80 users / up to 50 desks). | £99 | per month (billed annually) · plan | Up to 80 Users, Up to 50 Desks, Standard Desk QR Codes, Interactive 3D Floor Plan |
| SMBFor growing hybrid organisations; includes meeting room booking and higher capacity limits. | £299 | per month (billed annually) · plan | Everything in Micro, Up to 175 Users, Up to 125 Desks, Meeting Room Booking |
| EnterpriseEnterprise offering with visitor management, dashboards, SSO/Active Directory and dedicated account manager. | Custom | plan | Visitor Management, Data Dashboards & Insights, SSO & Active Directory, Dedicated Account Manager |
Comparison data
Published signals used in the Recommended ranking.
- Free access
- Free trial
- Mobile apps
- iOS and Android
- Pricing approach
- Fixed tiers
- Deployment complexity
- Guided setup
- Hardware requirement
- Optional kiosk
Review sources
- G2Rating available30 reviews
Deployment & integrations
- Cloud-based SaaS / multi-tenant (explicit cloud-based signal:
- Scalable from single-site to cross-continent, multi-location rollouts
- Annual subscription billing (plans billed annually in GBP:
- Microsoft Exchange / M365 / Outlook (calendar integration) —
- Google Workspace (calendar integration) —
Security, compliance & support
- Mentions GDPR-compliance as an expectation for visitor management (blog reference:
- SSO & Active Directory support on Enterprise plan
- Microservices cloud architecture referenced for IT/security teams (explicit microservices mention:
- Audit trails and restricted admin access for visitor data
- Pre-arrival health & COVID-19 self-certification screening