Flexopus
www.flexopus.com
Buyer notes
What to know about Flexopus
Flexopus positions its visitor-management capability as part of a broader workplace-management suite emphasising German hosting, data sovereignty and enterprise integrations. The visitor module covers pre-invite workflows, kiosk and QR check‑in, configurable verification fields, digital signature workflows, badge printing and evacuation lists — useful for organisations needing GDPR-aligned visitor logs and integration with Microsoft/Google ecosystems. Onboarding options include managed services (floorplan creation) and hardware recommendations, indicating a vendor-assisted rollout rather than purely self-serve. Buyers should validate legal retention policies, SLA details beyond the listed 99.
- Best for
- Organisations requiring Germany-hosted visitor logs and GDPR controls
- Known strength
- German hosting and explicit ISO 27001 certification supports data-sovereignty and security requirements —
- Review coverage
- 4.9/5 · 40 reviews
Strengths
- German hosting and explicit ISO 27001 certification supports data-sovereignty and security requirements —
- Deep ecosystem integrations (Microsoft, Google, HRIS) reduce manual data entry and support SSO/workplace-calendar sync —
- Visitor workflows include digital signatures, configurable fields and kiosk/QR options enabling a flexible front-desk experience —
Fit considerations
- Some product-specific pages (visitor URLs variants) return ‘Not Found’; ensure product details discussed with sales match live documentation — (example not-found pages)
- Official hardware support is limited to devices listed in the B2B shop; other devices may have restricted support —
Questions to ask
- How well does Flexopus match your busiest visitor, contractor, or reception workflow?
- Which locations, teams, and visitor types should be included in the first rollout?
- What reporting, notifications, and emergency workflows matter most for your sites?
Implementation notes
- Plan for vendor-assisted floorplan creation or prepare own floorplan images (self-service or managed options exist) —
Overview
Flexopus is a Germany-hosted workplace-management platform that includes a visitor-management module for digital guest registration, pre-invite workflows, kiosk check‑in, QR-code entry and badge printing.
The product supports configurable data-collection fields, digital signatures for documents, parking and room booking for guests, evacuation lists and admin exports. Flexopus emphasises data sovereignty (hosting at Hetzner in Germany), DSGVO compliance and ISO 27001 certification, and integrates with major ecosystems such as Microsoft and Google.
Sales-led onboarding and managed floorplan services are offered; demos and trial access are available via the vendor site.
Best for
- Facilities & reception teams
- IT / identity teams
- Office managers / workplace teams
- Security & compliance teams
- Organisations needing German-hosted visitor logs
Target industries
Key capabilities
Digital document workflow & signatures
Visitors can view and digitally sign documents (policies, NDAs, privacy notices) before or during check-in.
Configurable fields, privacy & anonymisation
Admins can configure which visitor fields are required, upload verification documents and set anonymisation rules.
Evacuation / muster list
Authorized users can view a list of currently present visitors to support evacuation procedures.
Pre-register & invite visitors
Hosts can pre-register visitors and send personalised invitation emails with calendar entries.
Hosted in Germany & ISO27001
Data hosting in Germany (Hetzner) with DSGVO statements and TÜV Rheinland ISO 27001:2022 certification.
Integrations with calendar, SSO and HR systems
Bidirectional sync with Microsoft/Google calendars, SSO (SAML/OAuth) and HRIS integrations to import data.
Kiosk check-in, QR and badge printing
Check-in via reception kiosk or QR code on smartphone; supports automatic visitor badge printing.
Parking and resource booking for guests
Hosts can offer parking, desks and meeting-room bookings as part of the visitor registration flow.
Pricing
No public pricing tiers shown; vendor requests contact/demo for customised quotes and offers a free test/demo option.
Comparison data
Published signals used in the Recommended ranking.
- Free access
- Free trial
- Mobile apps
- iOS and Android
- Pricing approach
- Custom quote
- Deployment complexity
- Guided setup
- Hardware requirement
- Optional kiosk
Review sources
- Capterra5/59 reviews
- G24.9/530 reviews
- GetApp5/59 reviews
- Software Advice5/59 reviews
- SourceForge4/51 reviews
Deployment & integrations
- Hosted in Germany (Hetzner) — vendor-hosted rollout signal
- Web-based / Progressive Web App for cross-device rollout
- Microsoft (Teams, Outlook, Exchange, Entra ID / SAML, Intune) —
- Google Workspace (Calendar, SAML/OAuth, Groups) —
- HRIS connectors (e. g., Personio, Workday) —
Security, compliance & support
- Hosted in Germany at Hetzner Online GmbH —
- DSGVO-compliant data handling statements on site —
- ISO 27001:2022 certification (TÜV Rheinland) described —
- Configurable data anonymisation for visitor records —
- 99. 9% Uptime on site —