KeepnTrack
www.keepntrack.com
- Last checked
- 1 Sept 2026
- Sources
- 24
- Evidence confidence
- Medium
Product media
Buyer notes
What to know about KeepnTrack
KeepnTrack is a feature-rich, campus-focused visitor and volunteer management product emphasizing automated check-in, screening and reporting. The vendor markets licence-scan self-registration, color-coded badge printing, photo capture, instant criminal/sex‑offender checks, real‑time location tracking and volunteer-hours management. It also advertises cloud hosting and preconfigured printers/scanners for deployment, plus 24/7 live support and phone/email contact. The offering appears well-suited to schools, volunteer programs and facilities that need real‑time headcounts, screening and audit-ready reports.
- Best for
- K–12 and higher‑education campuses needing student and visitor management
- Known strength
- easy visitor check-in/sign-in
Strengths
- easy visitor check-in/sign-in
- badge/label printing and checkout scanning
- visitor screening and automated alerts/flagging
- responsive/helpful customer support
- SMS messaging and reminders
Fit considerations
- hardware/peripheral reliability (printers, scanners, label supplies)
- setup complexity and ongoing equipment requirements
- license scanner/browser compatibility issues
- reliability problems requiring troubleshooting (reconnecting, drivers, cookies)
- repeat-volunteer/reusable badge workflow could be simpler
Questions to ask
- What background‑check provider(s) are used and what checks are included?
- Is there an API or prebuilt integrations for HR/SSO/HRIS systems?
- How well does KeepnTrack match your busiest visitor, contractor, or reception workflow?
Implementation notes
- Plan for hardware if using preconfigured printers/scanners; vendor advertises custom hardware that pairs with the system
Scoring criteria
How KeepnTrack scores
Every system is scored against the same published-data criteria. Public scores are intended as comparison prompts alongside your own procurement needs.
Customer review sentiment
4. 0/5 from 40 published reviews across 5 sources, with 120 stored feedback themes
18 point weighting · 40 reviews across review sourcesVisitor and contractor workflows
5 visitor, contractor, badge, host, delivery, identity, and QR workflow signals
10 point weighting · Published vendor and profile signalsEvacuation management
2 evacuation, mustering, roll-call, occupancy, or emergency signals
7 point weighting · Published vendor and profile signalsAdvanced reporting
2 reporting, analytics, audit, export, or visitor-history signals
7 point weighting · Published vendor and profile signalsPublished feature breadth
8 documented capabilities
10 point weighting · Published vendor and profile signalsMobile and kiosk flexibility
No public evidence captured yet
8 point weighting · Published vendor and profile signalsOngoing free access
No public evidence captured yet
6 point weighting · Published vendor and profile signalsDeployment and integrations
2 published deployment and integration options
7 point weighting · Published vendor and profile signalsIndustry coverage
7 documented sectors
5 point weighting · Published vendor and profile signalsSource coverage
24 vendor pages analysed, 5 review sources captured
5 point weighting · 24 source pages analysedVisitor management focus
100% fit against visitor-management-specific positioning signals
5 point weighting · Published vendor and profile signalsAccess-control integrations
No access-control integration evidence captured
5 point weighting · Published vendor and profile signalsRegional hosting and data residency
No public evidence captured yet
3 point weighting · Published vendor and profile signalsPricing transparency
Pricing page published
4 point weighting · Published vendor and profile signalsA lower score can mean the directory found less public evidence, not that a product cannot support the workflow. Use these criteria as shortlist prompts alongside your own procurement needs.
Overview
KeepnTrack is a visitor, volunteer and student management platform that digitises check-in/out, screening and reporting for campuses and facilities.
Key capabilities listed include automatic guest registration (license scan or pre-issued ID), color-coded badge printing, photo capture, real-time location tracking, instant background/sex‑offender checks, alerts/notifications, volunteer hours tracking and built-in reporting.
The vendor offers cloud hosting and preconfigured printers/scanners for use with the system, and advertises 24/7 live support and phone/email contact for customers. com)
Best for
- Front-desk / reception teams managing visitor check-in
- School administrators tracking students and guardians
- Volunteer program managers tracking onboarding and hours
- Organizations needing real-time headcount and emergency alerts
- Facilities wanting digitised visitor records and reporting
Target industries
Key capabilities
Background Checks
Instant criminal and sex‑offender background screening during visitor processing.
Photo Capture
Capture and store visitor images as an added security measure.
Reporting & Records
Automatic reports and powerful reporting tools to track, aggregate and export visitor and volunteer data.
Volunteer Management & Hours
Online volunteer applications, tracking of volunteer hours, and ID cards for repeat access.
Guest Check-In
Automatic visitor registration via driver’s license scan, pre-issued ID card or fob (self or assisted check-in).
Badge Printing
Color‑coded badge printing with expiration dates, barcodes and pictures to identify person type and purpose.
Real-Time Tracking & Alerts
Monitor who is on site in real time and send/receive alerts or notifications for arrivals and incidents.
Preconfigured Hardware
Custom printers and scanners preconfigured to work with KeepnTrack.
Comparison data
Published signals used in the Overall Score ranking.
- Hardware requirement
- Optional kiosk
Customer review summary
What users like
- Helpful support
- Easy to use
- Reliable host notifications
- Smooth visitor check-in
- Useful reporting
- Automatic/background checks
What users dislike
- Limited hardware flexibility
- Browser compatibility concerns were reported, including dependence on Internet Explorer
- Browser compatibility limitations
- Equipment failures
- Event check-in can be time-consuming
- License scanner may not function reliably
Review sources
Deployment & integrations
- Cloud hosting available (Keep it in the Cloud)
- Custom hardware (printers/scanners) preconfigured for the system
Security, compliance & support
- Instant criminal and sex‑offender background checks integrated into check-in flow
- Photo capture and storage for visitor identification
- Color‑coded badges with barcodes and expiration dates to support identity and access differentiation
- 24/7 live customer support (advertised as available around the clock)
- Phone and email contact for sales/support (800 number and info@keepntrack. com)
