KeepnTrack
www.keepntrack.com
Buyer notes
What to know about KeepnTrack
KeepnTrack is a feature-rich, campus-focused visitor and volunteer management product emphasizing automated check-in, screening and reporting. The vendor markets licence-scan self-registration, color-coded badge printing, photo capture, instant criminal/sex‑offender checks, real‑time location tracking and volunteer-hours management. It also advertises cloud hosting and preconfigured printers/scanners for deployment, plus 24/7 live support and phone/email contact. The offering appears well-suited to schools, volunteer programs and facilities that need real‑time headcounts, screening and audit-ready reports.
- Best for
- K–12 and higher‑education campuses needing student and visitor management
- Known strength
- Explicit support for automated ID scanning, instant background checks and color-coded badge printing — and
- Review coverage
- 4.09/5 · 15 reviews
Strengths
- Explicit support for automated ID scanning, instant background checks and color-coded badge printing — and
- Real-time location tracking and alerting for on-site headcount and incident notification —
- Volunteer application, hours tracking and reporting functionality for program management —
Questions to ask
- What background‑check provider(s) are used and what checks are included?
- Which existing workplace, identity, messaging, or access systems should this connect with?
- How well does KeepnTrack match your busiest visitor, contractor, or reception workflow?
- Which locations, teams, and visitor types should be included in the first rollout?
- What reporting, notifications, and emergency workflows matter most for your sites?
Implementation notes
- Plan for hardware if using preconfigured printers/scanners; vendor advertises custom hardware that pairs with the system —
Overview
KeepnTrack is a visitor, volunteer and student management platform that digitises check-in/out, screening and reporting for campuses and facilities.
Key capabilities listed include automatic guest registration (license scan or pre-issued ID), color-coded badge printing, photo capture, real-time location tracking, instant background/sex‑offender checks, alerts/notifications, volunteer hours tracking and built-in reporting.
The vendor offers cloud hosting and preconfigured printers/scanners for use with the system, and advertises 24/7 live support and phone/email contact for customers. com)
Best for
- Front-desk / reception teams managing visitor check-in
- School administrators tracking students and guardians
- Volunteer program managers tracking onboarding and hours
- Organizations needing real-time headcount and emergency alerts
- Facilities wanting digitised visitor records and reporting
Target industries
Key capabilities
Background Checks
Instant criminal and sex‑offender background screening during visitor processing.
Photo Capture
Capture and store visitor images as an added security measure.
Reporting & Records
Automatic reports and powerful reporting tools to track, aggregate and export visitor and volunteer data.
Volunteer Management & Hours
Online volunteer applications, tracking of volunteer hours, and ID cards for repeat access.
Guest Check-In
Automatic visitor registration via driver’s license scan, pre-issued ID card or fob (self or assisted check-in).
Badge Printing
Color‑coded badge printing with expiration dates, barcodes and pictures to identify person type and purpose.
Real-Time Tracking & Alerts
Monitor who is on site in real time and send/receive alerts or notifications for arrivals and incidents.
Preconfigured Hardware
Custom printers and scanners preconfigured to work with KeepnTrack.
Comparison data
Published signals used in the Recommended ranking.
- Hardware requirement
- Optional kiosk
Review sources
Deployment & integrations
- Cloud hosting available (Keep it in the Cloud) —
- Custom hardware (printers/scanners) preconfigured for the system —
Security, compliance & support
- Instant criminal and sex‑offender background checks integrated into check-in flow —
- Photo capture and storage for visitor identification —
- Color‑coded badges with barcodes and expiration dates to support identity and access differentiation —
- 24/7 live customer support (advertised as available around the clock) —
- Phone and email contact for sales/support (800 number and info@keepntrack. com) —
