WorkInSync
workinsync.io
Buyer notes
What to know about WorkInSync
WorkInSync packages visitor management inside a broader workplace platform that also handles desk/room booking, parking, kiosks, and analytics—making it suitable for teams that want a single-vendor approach to hybrid workplace operations. The product includes pre-registration, QR check-in, badge printing, host notifications, exportable reports and kiosk support, plus directory/SSO integrations (SAML/SCIM/AD) and calendar sync. Enterprise security certifications (ISO 27001/27701) and GDPR compliance are called out. Published pricing is per-user with annual and monthly tiers; larger customers receive dedicated success management and customisation options.
- Best for
- Enterprises seeking a unified workplace platform (booking + visitor + parking + analytics)
- Known strength
- Bundled workplace feature set: visitor management is part of a full workplace platform rather than a standalone tool (supporting booking, parking, kiosks and analytics).
Strengths
- Bundled workplace feature set: visitor management is part of a full workplace platform rather than a standalone tool (supporting booking, parking, kiosks and analytics).
- Published, transparent per-user pricing with annual and monthly options for Standard/Professional/Enterprise tiers.
- Enterprise-grade compliance and security certifications listed: ISO 27001, ISO 27701 and GDPR.
Fit considerations
- Pricing is per-user which can be costly for visitor-heavy organisations where many guests do not count as licensed users; hardware (kiosks, sensors, tablets) is billed separately per the pricing FAQ.
- Some advanced capabilities (custom dashboards, integrations, sensor management) are gated to Enterprise tier, requiring higher per-user spend for large deployments.
Questions to ask
- How are visitor-only or non-employee users licensed and billed in large guest-volume scenarios?
- Which plan structure best matches your number of locations, visitor volume, and rollout timeline?
- Which privacy, compliance, and record-retention requirements matter most for your organisation?
- How well does WorkInSync match your busiest visitor, contractor, or reception workflow?
- Which locations, teams, and visitor types should be included in the first rollout?
Implementation notes
- WorkInSync advertises a rapid 15-day implementation and offers onboarding/training; expect involvement from IT for SSO/SCIM and any badge/access-control integrations.
- Hardware such as kiosks, sensors and tablets is sold or billed separately; factor procurement and installation timelines into rollout.
Scoring criteria
How WorkInSync scores
Every system is scored against the same published-data criteria. Public scores are intended as comparison prompts alongside your own procurement needs.
Customer review sentiment
4. 4/5 from 111238 published reviews across 2 sources
22 point weighting · 111,238 reviews across review sourcesVisitor, contractor, evacuation & reporting workflows
7 visitor, contractor, evacuation, badge, host, delivery, identity, and reporting signals
13 point weighting · Published vendor and profile signalsPublished feature breadth
8 documented capabilities
11 point weighting · Published vendor and profile signalsMobile and kiosk flexibility
No public evidence captured yet
10 point weighting · Published vendor and profile signalsOngoing free access
Free trial published
8 point weighting · Published vendor and profile signalsDeployment and integrations
11 published deployment and integration options
7 point weighting · Published vendor and profile signalsIndustry coverage
13 documented sectors
6 point weighting · Published vendor and profile signalsSource coverage
3 vendor pages analysed, 2 review sources captured
5 point weighting · 3 source pages analysedVisitor management focus
80% fit against visitor-management-specific positioning signals
5 point weighting · Published vendor and profile signalsAccess-control integrations
1 access-control integration signal
5 point weighting · Published vendor and profile signalsRegional hosting and data residency
No public evidence captured yet
4 point weighting · Published vendor and profile signalsPricing transparency
6 published pricing plans
4 point weighting · Published vendor and profile signalsA lower score can mean the directory found less public evidence, not that a product cannot support the workflow. Use these criteria as shortlist prompts alongside your own procurement needs.
Overview
WorkInSync (MoveInSync) is an enterprise-focused workplace platform that includes visitor management alongside desk/meeting-room booking, parking, kiosks and analytics. The visitor module supports pre-registration, QR-code check-in, self-check-in kiosks, badge printing, host notifications and exportable reports.
The vendor highlights ISO 27001/27701 and GDPR compliance, open APIs and directory integrations (SAML/SCIM), and advertises rapid implementations with 24/7 email support and dedicated customer success for larger plans. Pricing is published per-user, with annual and monthly billing options for Standard, Professional and Enterprise tiers.
Best for
- Centralized visitor handling and security teams
- Facilities/Workplace managers consolidating desk, meeting and visitor workflows
- IT departments requiring directory and SSO integrations
- Enterprise organisations planning multi-site rollout
Target industries
Key capabilities
Visitor journey
Pre-registration, QR-code issuance, self check-in kiosks, photo capture and digital signing for visitors (WorkInSync visitor flow).
Interactive kiosks & floor plans
Support for self-check-in kiosks, interactive floor maps and kiosk-based navigation.
Host notifications
Instant notifications to hosts via email and Microsoft Teams on guest arrival.
Badge printing & legal signing
Badge generation and support for legal document signing during check-in.
Evacuation & emergency support
Real-time visitor data to assist roll-call and evacuations.
Analytics & reporting
Exportable reports and dashboards showing visitor volume, hosts and trends.
Integrations
Calendar, MS Teams/Slack, SSO (SAML), Active Directory and directory sync (SCIM) integrations plus open APIs.
Branding & customization
Customizable check-in screens, badges and communications to reflect company branding.
Pricing
Published per-user, per-month pricing is shown with both annual and monthly billing options and minimum user requirements noted for Standard.
STANDARD (billed annually)
Starter pack; minimum users: 250+. Includes desk & meeting bookings, interactive floor plans, calendar integration, analytics, SSO, rostering, onboarding and 24x7 email support.
- Min users: 250+
- Includes Desk Booking, Meeting Room Booking, Interactive Floor Plans
PROFESSIONAL (billed annually)
Adds parking, kiosks, cafeteria, visitor management, app and integrations (MS/Google calendar, MS Teams, Slack, AD).
- Includes Visitor Management
- MS Teams, Slack integration
ENTERPRISE (billed annually)
Full feature set with occupancy sensor integration, wayfinding, role-based access, custom dashboards, SCIM and dedicated customer success.
- Custom Dashboards & Integrations
- Dedicated Customer Success Manager
STANDARD (billed monthly)
Monthly-billed variant of Standard offering core booking and admin features with 24x7 support.
- Per user, per month (monthly billing)
PROFESSIONAL (billed monthly)
Monthly-billed Professional with visitor management, kiosks and additional integrations.
- Includes Visitor Management (monthly billing)
ENTERPRISE (billed monthly)
Monthly-billed Enterprise with sensor integration, advanced admin controls and dedicated success.
- Advanced admin, sensor integration, SAML/SCIM
Comparison data
Published signals used in the Overall Score ranking.
- Free access
- Free trial
- Pricing approach
- Fixed tiers
- Deployment complexity
- Enterprise rollout
- Hardware requirement
- Optional kiosk
- Identity checks
- QR-code check-in, Photo capture, Digital signing
- Evacuation
- real-time visitor roll-call for evacuations
- Contractors
- visitor pre-registration and screening (forms & document upload)
- Reporting
- exportable reports and custom dashboards
Customer review summary
What users like
- Bundled workplace feature set: visitor management is part of a full workplace platform rather than a standalone tool (supporting booking, parking, kiosks and analytics).
- Published, transparent per-user pricing with annual and monthly options for Standard/Professional/Enterprise tiers.
- Enterprise-grade compliance and security certifications listed: ISO 27001, ISO 27701 and GDPR.
What users dislike
- Pricing is per-user which can be costly for visitor-heavy organisations where many guests do not count as licensed users; hardware (kiosks, sensors, tablets) is billed separately per the pricing FAQ.
- Some advanced capabilities (custom dashboards, integrations, sensor management) are gated to Enterprise tier, requiring higher per-user spend for large deployments.
Review sources
Deployment & integrations
- Rapid 15-day implementation advertised
- Google Calendar
- Microsoft 365 / Outlook (Calendar)
- Microsoft Teams
- Slack
Security, compliance & support
- ISO 27001
- ISO 27701
- GDPR compliant
- Role-based access controls (mentioned in Enterprise plan)
- Onboarding and training included