YAROOMS
www.yarooms.com
- Last scraped (UTC)
- 19 Oct 2026
- Product analysis updated
- 1 Nov 2026
- Sources
- 2
- Evidence confidence
- High
Product media
Directory editorial analysis
What to know about YAROOMS
YAROOMS replaces paper reception sign-in with a configurable guest journey: hosts pre-register visitors, guests check in by phone QR code or reception kiosk, hosts receive arrival alerts, and visits are stored in a searchable log with CSV export. Registration steps can differ by visitor type and include signatures, policy acknowledgements, photos, questionnaires and document requests. Watchlist screening, visitor NDAs, badge printing and multi-location settings extend that front-desk workflow. The visitor product is part of a wider workplace platform that also covers desk and room booking, hybrid work scheduling and workplace analytics. YAROOMS publishes a starting price of $960 per location per year. Its documented workflow is most relevant to offices seeking a configurable digital visitor process and centralized records; buyers should compare that per-location starting price with their expected site count and desired visitor-management scope.
- Best for
- Offices that want to replace paper sign-in with pre-registration, QR or kiosk check-in and digital visit records.
- Known strength
- Easy booking and booking management — Reviewers find reserving, changing, and cancelling desk or room bookings straightforward.
Strengths
- Easy booking and booking management — Reviewers find reserving, changing, and cancelling desk or room bookings straightforward.
- Visual maps and availability views — Customers value floor plans and timeline views for checking availability and locating colleagues.
- Intuitive interface — Reviewers say the interface is easy to learn and use for managing workspaces.
- Calendar and collaboration-tool integration — Customers appreciate calendar synchronization and access through Microsoft Teams.
- Helpful customer support — Reviewers praise responsive support and implementation teams.
Fit considerations
- Limited flexibility for multiple bookings — A reviewer says they cannot reserve multiple time slots in one day; other reviews also call for more flexible recurring or multi-slot bookings.
- Occasional booking delays or lag — Some users report a lag after making reservations, along with occasional processing delays or glitches.
- Mobile navigation needs improvement — Reviewers report that navigating maps and bookings on mobile can be difficult or cumbersome.
- Setup and configuration can take effort — Some customers describe configuration difficulties or needing technical assistance during setup.
- Booking access can be hard to locate — One reviewer says the software link is difficult to find on the company intranet and they rely on email instead.
Questions to ask
- How many locations need visitor management, and which locations need distinct registration rules?
- Which visitor types need different registration steps, signatures, document requests or screening?
- Do hosts and reception staff want visitor workflows connected to the organization’s existing calendars and identity systems?
- Which visitor-log exports and analytics are needed for operational reviews or audits?
- How well does YAROOMS match your busiest visitor, contractor, or reception workflow?
Implementation notes
- Define visitor types and the registration steps each type should follow before configuring the check-in flow.
- Set location-specific visitor policies and access rules, then determine whether check-in will use phones, tablets or kiosks.
Scoring criteria
How YAROOMS scores
Scores follow an editorial model benchmarked against VisitUs, which has fixed category and overall scores. Other products are calculated from their captured data. Public scores are intended as comparison prompts alongside your own procurement needs.
Customer review sentiment
4. 5/5 from 403 published reviews across 7 sources, with 162 stored feedback themes
18 point weighting · 403 reviews across review sourcesVisitor and contractor workflows
5 visitor, contractor, badge, host, delivery, identity, and QR workflow signals
10 point weighting · Published vendor and profile signalsEvacuation management
No evacuation management evidence captured
7 point weighting · Published vendor and profile signalsAdvanced reporting
3 reporting, analytics, audit, export, or visitor-history signals
7 point weighting · Published vendor and profile signalsPublished feature breadth
15 documented capabilities
10 point weighting · Published vendor and profile signalsMobile and kiosk flexibility
No public evidence captured yet
8 point weighting · Published vendor and profile signalsOngoing free access
No public evidence captured yet
6 point weighting · Published vendor and profile signalsDeployment and integrations
17 published deployment and integration options
7 point weighting · Published vendor and profile signalsIndustry coverage
10 documented sectors
5 point weighting · Published vendor and profile signalsSource coverage
2 vendor pages analysed, 7 review sources captured
5 point weighting · 2 source pages analysedVisitor management focus
100% fit against visitor-management-specific positioning signals
5 point weighting · Published vendor and profile signalsAccess-control integrations
No access-control integration evidence captured
5 point weighting · Published vendor and profile signalsRegional hosting and data residency
No public evidence captured yet
3 point weighting · Published vendor and profile signalsPricing transparency
1 published pricing plan
4 point weighting · Published vendor and profile signalsA lower score can mean the directory found less public evidence, not that a product cannot support the workflow. Use these criteria as shortlist prompts alongside your own procurement needs.
Overview
YAROOMS Visitor Management replaces a paper reception sign-in book with guest pre-registration, QR-code check-in by phone or reception kiosk, host notifications, badge printing and a searchable visitor log.
Hosts can send welcome emails with visit details, while configurable registration flows support different guest types and can collect contact or vehicle details, signatures, policy acknowledgements, photos, questionnaires and document requests. Visitor records can be exported as CSV.
The product also offers watchlist screening, visitor NDAs, multi-location settings and visitor analytics. It sits within YAROOMS’ broader workplace platform, which includes desk and room booking, hybrid work scheduling and workplace analytics. The published starting price is $960 per location per year.
Best for
- Offices replacing paper reception sign-in with digital visitor records
- Organizations that want guests to pre-register and check in by QR code or kiosk
- Multi-location workplaces seeking centralized visitor records with location-specific settings
- Reception teams that need host alerts, badge printing and visitor logging
- Workplaces that use visitor NDAs, policy acknowledgements or watchlist screening
Target industries
Key capabilities
Watchlist screening
Visitor screening checks guests against company watchlists and flags unauthorized individuals.
Digital document signing
Visitors can be asked to sign NDAs or other legal documents digitally before check-in is complete.
Workplace platform modules
Visitor management is offered alongside desk booking, room booking, hybrid work scheduling and workplace analytics.
Digital visitor log
A searchable visitor log records visits and can be exported as CSV.
Visitor analytics
Visitor analytics cover visitor activity, host details and building activity, with CSV reports.
Multi-location settings
Administrators can define visitor policies and access rules for each office location from a centralized dashboard.
QR and kiosk check-in
Visitors can scan a QR code on their phone or check in at a reception kiosk or tablet.
Visitor badges
The digital reception app supports visitor badge printing.
Guest pre-registration
Hosts can add guest details ahead of a visit; pre-registered guests receive customized welcome emails.
Configurable registration flows
Registration steps can be tailored by visitor type and include contact details, car plates, questionnaires, photos, signatures, policy acknowledgements or document requests.
Host notifications
Automatic email alerts notify hosts when visitors arrive.
Visitor booking
Desks or rooms can be booked for guests.
Pricing and plan limits
- Product analysis updated
- 1 Nov 2026
- Pricing checked
- Not separately checked
- Evidence refreshed
- 1 Nov 2026
Pricing has not been separately verified. Confirm currency, billing term, hardware, SMS, onboarding, integrations and taxes.
Pricing
$960Currency not confirmed · annually · per location
The visitor management page states that YAROOMS Visitor Management starts at $960 per location per year.
Subscription estimate
A comparable annual total needs a confirmed currency, price, billing term and location allowance.
Subscription only. Excludes hardware, taxes, SMS overages, onboarding and additional modules. No currency conversion.Evidence behind the profile
Documented means a public source makes the claim; it does not mean an independent product test. Inferred claims need confirmation.
14 documented · 0 inferred · 0 unresolved claims
- Documented claim — Hosts can pre-register guests, who receive customized welcome emails.
- Documented claim — Visitors can check in by scanning a QR code on a phone or using a reception kiosk or tablet.
- Documented claim — The digital reception app supports visitor badge printing.
- Documented claim — The visitor log is searchable and supports CSV export.
- Documented claim — Visitor registration flows can be configured by visitor type and can include document requests.
- Documented claim — Contractors can follow a different registration path; the supplied page does not specifically establish safety-briefing or insurance-certificate features.
- Documented claim — The product supports watchlist screening and flags unauthorized individuals.
- Documented claim — Visitors can be required to sign an NDA or another legal document digitally before completing check-in.
- Documented claim — Administrators can define visitor policies and access rules for each office location from a centralized dashboard.
- Documented claim — YAROOMS Visitor Management starts at $960 per location per year.
- Documented claim — The visitor product page lists Microsoft 365, Outlook and Google Calendar integrations.
- Documented claim — The visitor product page lists a REST API for custom workflows.
- Documented claim — Experts are available 24/5 to answer questions and run short training sessions.
- Documented claim — Visitor management is presented alongside desk booking, room booking, hybrid workplace software and workplace analytics.
Comparison data
Published signals used in the Overall Score ranking.
- Identity checks
- The page describes visitor photo capture as being used for identity verification.
- Contractors
- Contractors can follow a different registration path from other visitor types.
- Reporting
- The visitor log is searchable and exportable as CSV., Visitor analytics cover visitor activity, host details and building activity.
Customer review summary
Captured themes from the linked review sources; these are summaries, not verbatim quotations or a representative customer survey. Source totals may overlap. Editorial strengths and fit considerations are shown separately in our buyer analysis.
What users like
- Easy booking and booking management — Reviewers find reserving, changing, and cancelling desk or room bookings straightforward. (Source: Capterra)
- Visual maps and availability views — Customers value floor plans and timeline views for checking availability and locating colleagues. (Source: GetApp)
- Intuitive interface — Reviewers say the interface is easy to learn and use for managing workspaces. (Source: Crozdesk)
- Calendar and collaboration-tool integration — Customers appreciate calendar synchronization and access through Microsoft Teams. (Source: G2)
- Helpful customer support — Reviewers praise responsive support and implementation teams. (Source: G2)
- intuitive / easy-to-use interface
What users dislike
- Limited flexibility for multiple bookings — A reviewer says they cannot reserve multiple time slots in one day; other reviews also call for more flexible recurring or multi-slot bookings. (Source: SourceForge)
- Occasional booking delays or lag — Some users report a lag after making reservations, along with occasional processing delays or glitches. (Source: SourceForge)
- Mobile navigation needs improvement — Reviewers report that navigating maps and bookings on mobile can be difficult or cumbersome. (Source: G2)
- Setup and configuration can take effort — Some customers describe configuration difficulties or needing technical assistance during setup. (Source: Crozdesk)
- Booking access can be hard to locate — One reviewer says the software link is difficult to find on the company intranet and they rely on email instead. (Source: SourceForge)
- occasional performance issues, slowness, or glitches
Review evidence last checked: 1 Nov 2026. Individual theme capture dates are not recorded.
Review sources
Deployment & integrations
- Multi-location visitor policies and access rules can be managed from a centralized dashboard.
- The digital reception app supports check-in at a tablet or kiosk.
- Microsoft 365
- Outlook
- Google Calendar
Security, compliance & support
- The visitor product page lists ISO 27001, ISO 27701, ISO 9001, ISO 14001, SOC 2 Type II and GDPR compliance.
- Visitor screening can check guests against company watchlists.
- The registration flow can collect digital signatures, policy acknowledgements, photos and requested documents.
- Experts are available 24/5 to answer questions and run short training sessions.
- A customer testimonial describes support during implementation and prompt issue resolution.
