Joan Workplace
getjoan.com
Overview
Joan Workplace is a workplace management platform from Visionect for managing meeting rooms, desks, parking spaces, shared assets, visitors, and workplace digital signage. Employees can book resources through the MyJoan web portal, iOS and Android mobile apps, calendar tools, or compatible room displays. The platform supports interactive floor plans, availability views, check-in workflows, QR and NFC scanning, geolocation check-in, visitor pre-registration, digital visitor logs, customizable visitor badges, and workplace analytics. Room booking includes calendar synchronization, walk-up booking, mobile and portal reservations, check-in enforcement, and automatic release of unused rooms. Joan can run on purpose-built e-paper devices, tablets, LCD displays, and selected hardware integrations. The service is hosted in EU-based Google Cloud data centers and supports OAuth2, Google, Microsoft 365, SCIMv2-compatible identity providers, and role-based access control. Public pricing is based on users and device licenses, with quotes required because the displayed amounts are blank.
Best for
- Hybrid workplace teams managing desks, rooms, parking, and shared assets
- Enterprise facilities and IT teams needing centralized workplace administration
- Organizations replacing paper-based room and visitor processes
- Workplaces seeking room utilization and occupancy insights
Target industries
Key capabilities
Meeting room booking
Book rooms through calendars, the web portal, mobile app, or room displays.
Desk booking
Reserve hot desks or assigned seats using the portal, mobile app, floor plan, QR codes, or NFC.
Parking and asset reservations
Reserve parking spaces, lockers, equipment, and other configured company assets.
Interactive floor plans
View availability and book rooms, desks, parking spaces, lockers, and other assets from a map.
Room check-in enforcement
Release unused room reservations when attendees do not check in within the configured grace period.
Visitor digital check-in
Provide digital visitor check-ins, pre-arrival links, visitor tracking, and customizable e-paper badges.
QR and NFC check-in
Check in to desks or assets by scanning posted QR codes or NFC tags.
Geolocation check-in
Automatically check users in when they arrive at the office after location access is enabled.
Workplace digital signage
Display schedules, floor plan availability, announcements, and custom content on supported screens.
Workplace analytics
Report on room utilization, no-shows, peak demand, desk activity, parking use, and asset usage.
Role-based administration
Allow administrators to configure access levels, floors, resources, booking rules, and permissions.
AI workplace agent
Handle workplace requests through supported chat applications, including desk booking and IT help workflows.
Pricing
The public pricing page states that plans start at a monthly amount and lists additional per-user and per-device monthly rates, but the displayed amounts are blank. A quote is required for confirmed pricing. A free trial is advertised.
Comparison data
Facts used in the Recommended ranking when published by the vendor.
- Free access
- Not published
- Regional hosting
- Not published
- Mobile apps
- Not published
- Pricing approach
- not stated
Deployment & integrations
- Cloud-hosted workplace management platform
- Web portal
- iOS and Android mobile apps
- Joan e-paper room and workplace displays
- Compatible tablets and LCD displays
- Optional PoE wall mounts
- Google Workspace
- Google Calendar
- Microsoft 365
- Outlook
- Microsoft Exchange
- Microsoft Teams
- Zoom
- iCal
- Slack
- Cisco Webex
- Okta
- Azure Active Directory
- JumpCloud
- Zapier
- IFTTT
- Joan API
- Crestron
- ProDVX
- Cisco cameras
- Jabra cameras
- Zens wireless chargers
- Prism by JLL / BuildingEngines
Security, compliance & support
- ISO/IEC 27001:2022 certification
- EU-based data hosting in Google Cloud data centers in Belgium
- Encryption in transit using TLS 1.3
- Encryption at rest
- OAuth2, Google, and Microsoft 365 single sign-on
- SCIMv2-compatible identity providers for user provisioning and deprovisioning
- Role-based access control
- GDPR and CCPA support for visitor management
- Data Processing Agreement available on request
- TAA certificate available on request
- Documented incident response and vulnerability management processes
- Help center
- Getting-started resources
- Device onboarding guidance
- Microsoft 365 setup guidance
- Google Workspace setup guidance
- Live product demos and rollout guidance
- Technical support by contact form and phone