VisitorRego
visitorrego.com
- Last checked
- 1 Sept 2026
- Sources
- 16
- Evidence confidence
- Medium
Product media
Buyer notes
What to know about VisitorRego
VisitorRego is a modular visitor and contractor management system focused on NZ/AUS workplaces that combines software, dedicated hardware packages and a mobile QR-based option. It supports label printing with barcodes for streamlined sign-out, host notifications via SMS/email, emergency reporting and a contractor-focused VR Facilities module that enforces inductions and document expiry before sign-in. Deployment options include turnkey kiosks/counters or installation on customer hardware with remote setup; support and training are offered including relationships with local IT partners. The product suits organisations that need both physical reception hardware and contractor compliance workflows, while offering a low-cost Mobile Pass for multi-entry sites.
- Best for
- Organisations needing contractor compliance enforcement at sign-in
- Known strength
- Strong hardware ecosystem with tailored kiosk, counter and flexible stand packages
Strengths
- Strong hardware ecosystem with tailored kiosk, counter and flexible stand packages
- Contractor management that gates sign-in on current inductions/certificates and tracks expiry
- Mobile Pass offers a low-cost, no-hardware QR check-in option with trial available
Fit considerations
- Pricing for full packages is modular and depends on hardware, setup and labels — total cost requires a quote
Questions to ask
- How well does VisitorRego match your busiest visitor, contractor, or reception workflow?
- Which locations, teams, and visitor types should be included in the first rollout?
- What reporting, notifications, and emergency workflows matter most for your sites?
Implementation notes
- For organisations outside Auckland, hardware is freighted and final installation/training is typically completed remotely; local IT partners can provide on-site help
Scoring criteria
How VisitorRego scores
Every system is scored against the same published-data criteria. Public scores are intended as comparison prompts alongside your own procurement needs.
Customer review sentiment
No review score listed
18 point weighting · No public review count capturedVisitor and contractor workflows
5 visitor, contractor, badge, host, delivery, identity, and QR workflow signals
10 point weighting · Published vendor and profile signalsEvacuation management
2 evacuation, mustering, roll-call, occupancy, or emergency signals
7 point weighting · Published vendor and profile signalsAdvanced reporting
3 reporting, analytics, audit, export, or visitor-history signals
7 point weighting · Published vendor and profile signalsPublished feature breadth
26 documented capabilities
10 point weighting · Published vendor and profile signalsMobile and kiosk flexibility
iOS and Android; Optional kiosk
8 point weighting · Published vendor and profile signalsOngoing free access
Free trial published
6 point weighting · Published vendor and profile signalsDeployment and integrations
15 published deployment and integration options
7 point weighting · Published vendor and profile signalsIndustry coverage
13 documented sectors
5 point weighting · Published vendor and profile signalsSource coverage
16 vendor pages analysed, 0 review sources captured
5 point weighting · 16 source pages analysedVisitor management focus
80% fit against visitor-management-specific positioning signals
5 point weighting · Published vendor and profile signalsAccess-control integrations
1 access-control integration signal
5 point weighting · Published vendor and profile signalsRegional hosting and data residency
Regional hosting signal published
3 point weighting · Published vendor and profile signalsPricing transparency
3 published pricing plans
4 point weighting · Published vendor and profile signalsA lower score can mean the directory found less public evidence, not that a product cannot support the workflow. Use these criteria as shortlist prompts alongside your own procurement needs.
Overview
VisitorRego is visitor and contractor management software for workplaces in New Zealand, Australia and other markets. It supports visitor, staff and contractor sign-in and sign-out through QR codes, contactless registration or VisitorRego hardware using a Microsoft Surface Pro, scanner and label printer.
Visitors can receive site instructions and health and safety inductions, while hosts can receive email or SMS arrival notifications. Administrators can view current occupants, historical attendance, emergency reports and custom reports through an online dashboard.
Contractor management adds site-specific inductions, permits, certificates, insurance and qualification checks, expiry monitoring, authorisation reports and hazard feedback. VisitorRego offers hardware packages for reception desks, flexible setups and unattended reception, as well as a hardware-free Mobile Pass.
The vendor provides setup, training, remote installation support and ongoing technical assistance. Public pricing lists software subscriptions, contractor management, SMS charges and label consumables; hardware purchase or lease costs require confirmation.
Best for
- Workplaces needing visitor registration and emergency occupancy reporting
- Organisations managing contractor inductions, permits and compliance documents
- Businesses with unattended reception or multiple entry points
- Sites wanting hardware-based or hardware-free visitor sign-in
- Reception and front-desk automation
Target industries
Key capabilities
Emergency reporting
Provides current occupant information and reports containing visitor, host, contact and assistance details.
Health and safety induction
Visitors can view and acknowledge site-specific health and safety information.
Security & compliance
Customisable health & safety inductions, required site requirements gating sign-in and label/photo identification.
Expiry monitoring
Reports on upcoming expiries and sends notifications when contractor requirements are missing or expired.
Contractor management
VR Facilities app for inductions, permits, certificates, expiry checks and barcode-based contractor sign-in.
Custom visitor registration
Administrators can customise welcome screens, registration fields, inductions and visitor labels.
Contractor compliance checks
Checks inductions, permits, insurance, qualifications and other site requirements before registration.
Real-time staff log
Displays real-time staff and visitor presence information.
Evacuation & safety
Up-to-the-minute emergency reporting via smartphone and printable reports/labels to account for occupants.
Notifications
Email and SMS alerts to hosts and visitors on arrival and for hazard reporting.
QR-code Mobile Pass sign-in
Visitors scan a displayed QR code on their own mobile device and complete registration without dedicated hardware.
Pre-registration
Individual visitors, groups and appointments can be pre-registered.
Pricing
Pricing depends on chosen combination of software, hardware, setup and labels; Mobile Pass advertised at $1/day and free trial available.
Mobile Pass
QR code mobile sign-in solution with no hardware; includes notifications, emergency management, dashboard, reports and 1:1 support.
- No hardware required
- Free trial available
- Includes email/SMS notifications, inductions and offline access
Hardware packages (VR Counter / VR Flex / VR Kiosk)
Turnkey hardware packages using Microsoft Surface Pro, Brother label printer and barcode scanner; no setup fees for some packages.
- Designed housings and mounts
- Thermal label printing and barcode scanning
- Options for unattended reception
VR Facilities (Contractor management)
Online contractor management for inductions, permits, certificates, expiry tracking and signed compliance prior to arrival.
- Blocks sign-in if requirements not met
- Manages multiple sites centrally
Comparison data
Published signals used in the Overall Score ranking.
- Free access
- Free trial
- Mobile apps
- iOS and Android
- Pricing approach
- Modular
- Deployment complexity
- Guided setup
- Hardware requirement
- Optional kiosk
- Identity checks
- barcode labels and optional photo on label for check-in verification
- Evacuation
- emergency/evacuation reporting and printable manifests
- Contractors
- induction, permits, certificate checks and expiry gating via VR Facilities
- Reporting
- real-time dashboard, historical reports and Excel export
Deployment & integrations
- Online application and web portal
- Mobile Pass using visitors' mobile devices
- Optional VisitorRego hardware
- Hardware-free deployment available with Mobile Pass
- Offline access available in the Mobile Pass plan
Security, compliance & support
- Health and safety inductions
- Emergency occupant reporting
- Contractor compliance checks
- Induction, permit, insurance and qualification tracking
- Instant non-compliance notifications
