Free Visitor Management Systems: Five Verified Plans and Their Limits

Evidence checked date: 21 September 2026. This comparison uses the supplied official-page captures retrieved on that date; the pages were not independently re-fetched for this revision.

Those captures explicitly document five ongoing free visitor-management plans: Envoy Basic, Lobbytrack Starter, VisitorLog.io Free, VisitUs Core and VMFree Free.

Here, verified means the official evidence publishes a free tier rather than only a trial or free app download. It does not mean hands-on testing, a security assessment or a guarantee of future availability. The five free plans are presented alphabetically, not ranked.

Start with the limit most likely to affect your reception: monthly arrivals, staff directory size, locations, required workflow features or visit-history duration. Not stated means unresolved—not unlimited. Free software access also does not establish that devices, printing supplies or setup are included.

Envoy lists Visitors Basic as free, with host notifications and 100 entries per month. Its comparison specifies one location and up to 50 employees in the directory. These are separate limits: remaining below the arrival allowance does not remove the directory cap. Envoy pricing

Upgrade trigger: exceeding the Basic allowances or needing Premium features, such as badge printing, visitor photos or customised branding. Premium is listed at $362 per location/month, billed annually. The captured page does not state a Basic history duration or explain what happens at the monthly entry cap. Envoy plan details

Editorial recommendation: test arrival, host alert and sign-out on Basic specifically. Get written confirmation of over-limit behaviour before making it your only sign-in route.

Lobbytrack publishes Starter as free for up to 100 visitors per month, with unlimited hosts, unlimited users and no contract. Its free location allowance and visit-history duration are not stated in the captured page. Lobbytrack pricing

Keep Starter separate from conditional feature testing. Lobbytrack permits users to try Ultimate features in months with under 20 visits. That does not establish that every Ultimate capability remains available throughout Starter’s larger monthly allowance. Starter and Ultimate terms

Upgrade trigger: more than 100 monthly visitors or a workflow requiring paid-tier features. Basic is listed at $50 per month per location, with unlimited visitors. Repeat-visit counting rules and overage handling are not stated. Lobbytrack plan details

Editorial recommendation: ask for a demonstration of your required free-tier workflow without relying on conditional Ultimate access.

VisitorLog.io explicitly publishes a $0/month, non-expiring plan for up to two facilities and 300 users, with unlimited visitor check-ins. Users are staff who receive notifications or manage visitors—not visitor arrivals. VisitorLog.io pricing and FAQ

The vendor lists QR check-in and checkout, email and SMS notifications, badge printing, kiosk operation, signature capture, configurable retention and CSV export as included. It says there are no feature gates within the free plan. An SMS quantity and maximum retention period are not stated. Included features

Upgrade trigger: more than two facilities requires a custom plan. The route beyond 300 users is not stated. Custom plans also add priority support with guaranteed response times. VisitorLog.io plan limits

Editorial recommendation: confirm your staff-account count, notification allowance and retention setting before relying on the broad feature list.

VisitUs explicitly states that Core is free, includes unlimited visitor sign-ins and does not expire. Creating the free account requires no credit card. Core’s host, administrator, location and visit-history limits are not stated in the captured pricing text. VisitUs pricing

Upgrade trigger: enabling paid modules. The page names Notifications, Compliance and Pre-registration as examples. Modules are charged per month, per location, and each paid module has a seven-day trial. That temporary module access is separate from the ongoing free Core plan. Module prices are not stated in the captured evidence. VisitUs modular pricing

Editorial recommendation: map your minimum arrival-to-departure workflow and ask which steps remain available after every module trial ends. Confirm host-alert and advance-booking requirements rather than assuming they are included in Core.

VMFree lists its base package at £0 and describes it as free forever. The package includes visitor booking in and out, a tablet application, custom hosts, future bookings, a fire report and 30-day visit history. Visitor, host, user and site quantity caps are not stated. VMFree packages

Upgrade trigger: longer history, custom badge printing or visitor photos. Those features appear under Standard, which lists up to three years of history at £25/month or £240/year, excluding VAT. VMFree Standard pricing

The general feature descriptions are broader than the free-package list: photos, for example, are described on the page but assigned to Standard in the packages. Use the package boundary when assessing free access. VMFree feature and package details

Editorial recommendation: decide your required history period before piloting. Ask separately about free-package export, deletion and notification entitlements.

These products belong outside the ongoing-free shortlist:

• Vizito — trial. The evaluation lasts 14 days, includes every feature and 25 SMS notifications, and requires no card. Nothing is charged automatically at trial end. An ongoing free tier is not confirmed; trial-specific visitor and site caps are not stated. The payment trigger is continued use after the trial. Vizito trial terms
• Sign In App — trial. The offer is a 15-day trial without a card, followed by paid plans; Core is listed at £415 per site/year. Trial-specific usage caps are not stated. Unlimited monthly sign-ins apply to paid site subscriptions, not a documented ongoing free tier. The payment trigger is continued use after the trial. Sign In App pricing
• Teamgo — trial, despite free apps. Its US page advertises a 30-day trial without payment or a card. Its subscription guidance says service access requires a fee and each location needs a licence. That guidance also imposes user limits on most plans, despite broader unlimited-user marketing wording. Trial-specific usage caps are not stated; confirm the applicable allowance. The payment trigger is continued service after the trial. Teamgo trial · Teamgo licensing guidance
• Greetly — paid; free access unconfirmed. The captured page lists Essential at $99/month and Pro at $159/month, billed yearly, but does not document a free plan or trial. Essential includes unlimited users, check-ins and hosts; Pro adds badge printing among other features. The purchase trigger is selecting a published plan—not exceeding a verified free allowance. Greetly plans

Editorial recommendation: before starting a trial, ask what remains accessible when it ends, how to retrieve test records and whether payment authorisation will be requested. Do not assume there is a free fallback tier.

Epson says uPass is free to download and use with compatible Epson printers. It supports self-registration, visitor-photo capture, pass templates and CSV name imports, and identifies the CW-C4000e series as compatible hardware. Although the overview uses broader device wording, the FAQ says the app is currently Android-only, without iOS support. Epson uPass overview and FAQ

Classify it as a free app with a hardware dependency, not a confirmed zero-cost visitor-management deployment. The captured page does not state printer or consumable prices, visitor-volume caps, retention limits or a complete ongoing visitor-management service offer. The practical purchasing trigger is compatible printing hardware if you do not already own it; software upgrade tiers are not stated. Epson uPass requirements

Editorial recommendation: assess uPass for pass printing, then separately verify any required host alerts, checkout process and current-visitor list. An unverified capability should remain unresolved rather than being marked included or unavailable.

Recommended evaluation procedure: shortlist by your actual sign-in requirements, then test the free configuration—not a temporary all-features demonstration.

1. Record your expected usage: normal and busy-month arrivals, staff needing accounts, sites, entrances and required history period.
2. Confirm counting rules: ask whether repeat visits, contractors, employee sign-ins and cancelled bookings consume the allowance.
3. Test the full visit: complete a walk-in and an invited visit, notify the host, use your required badge process and sign the visitor out.
4. Test exceptions: try an unavailable host, a visitor who needs staff assistance and an interrupted connection. Agree a fallback before launch.
5. Check records and permissions: retrieve the current visitor list, test export and deletion, and confirm who can see visitor details. Request the security and data-handling documentation your workplace needs.
6. Price the first upgrade: obtain a written quote for the first capacity or feature requirement that makes the free tier unsuitable. Budget separately for devices, printing supplies and setup.

Record each required capability as confirmed on free, paid only or unresolved, with the evidence date and pilot result. An unresolved must-have is a reason to pause deployment, not assume inclusion.

Use the visitor-management evaluation scorecard to compare results consistently. If no free configuration passes your must-have workflow, broaden the search with the general visitor-management shortlist rather than weakening the requirement to preserve a zero subscription price.